Service Industry Back Office Management Software
HotSchedules Macromatix, provides operational efficiency, cost controls, forecasting, and real-time visibility into your back office operations into a smooth operating machine. With centralized operations, every manager has the tools to manage like a pro.
Centralized Inventory & Recipe Management Control
Reduce operational costs and control your inventory process across your stores with real-time tracking of inventory items through its life-cycle: Purchasing, Receiving, Sales, Transfers, Waste and Other Adjustments.
Perpetual inventory control keeps your inventory at optimal levels and food costs in control
Maintain a record of all stock purchased or transferred during the week with a purchase journal
Project and control inventory with reports detailing how much of an item you need on hand at various intervals throughout the day
Manage and track transfers, waste, and other inventory adjustments
Track, identify, and eliminate the cause of inventory waste
Easily deduct inventory items once a menu items is sold
Track and get real-time feedback indicating counted items, partial counts, and variances
Always Be Prepared For The Day — Never Miss A Thing
You've got enough systems. Consolidate and control catalogs, ordering, and receiving into one integrated back office solution. With a centralized system, every manager can accurately prepare and adjust to keep costs in check and supplies under control.
Workflows hold your managers accountable to accurate inventory
Reports give you insight into the true cost of your inventory
Alerts tell you when prices exceed a certain threshold
Standardized ordering processes reduce errors and maximize profits
Streamline receiving by integrating your suppliers
Easily manage your catalog of vendors and items
Tighten Down And Fully Reconcile Every Transaction
Manage, track, and reconcile your transactions from the cash register to the POS and all the way to the bank.
Reconcile by cashier, register, or day and prevent any mishandling of money
Track the movement of cash and other transactions with a full audit trail
Set up exception-based alerts to proactively fix financial errors
Offline cash management capabilities in case a store loses internet
Clarity Into The Darkest Corners Of Operations
Shine light into the darkest corners of the business operations with above store visibility, inventory, financial, sales and labor reports. Leverage robust back office business intelligence tool to build custom reports so you can stay proactive in every-case-scenario.
Build and share your own reports by extracting the most important information from your data
Understand and act on important metrics like actuals vs. theoretical metrics
Drill down to item and transaction level data
Identify savings opportunities with variance reporting
See all of your inventory and cash movements
Get a breakdown of all sold products, for a given day and week, in a single store
See product sales performance in comparison to other products for a given day and week
Generate a cash reconciliation report to verify the amount of cash in a cash register on a daily basis
Receive transaction data at each store level per every 15 minute period
Getting Ahead Of The Labor Management Beast
Being proactive with labor management can give you leg up and put more money towards the bottom line. Back Office enables you to set budget, projections, and manage labor before you even open the doors for business.
Customizable workflows for structured, best practices process control
The self-service portal gives employees a snapshot into their shift, breaks, and team members
Customizable labor rules and laws engine
Manage time & attendance and authorize actual hours to be paid
Configure and customize labor rules across all of your stores
Restrict early clock-ins
Click and drag to easily build schedules
Immediate access to staff availability
Operational Workflows That Keep Everyone On The Same Page
Keep your managers moving through their day and accountable to daily tasks with an intelligent workflow tailored to your operation's standard procedures.
Workflows for structured, best practice process control
Checklists to help with health & safety regulation and critical control points
Above store reports show how long it takes to complete tasks
Centralized asset management and document library
Event calendar visibility to get ahead and prepare for any changes to the business
Advanced Forecasting To Control And Predict Operations
Control and predict your business with a single forecasting engine that works across all of your stores.
Use POS sales and labor data to accurately predict future schedules
Forecast sales dollars, transaction counts, individual sales items, and individual inventory items
Make informed decisions using sophisticated inventory forecasting that suggests orders
Optimize ordering using the sales forecast and historical usage of items
Make adjustments to the sales forecast when promotions are introduced to the store
Send managers weekly forecasts to compare the actual values to the forecasted values
“Using that actual vs. theoretical inventory report, I was able to put another $4,000 per year back into my pockets for all three stores. And that’s for just one item!”
-Multi-Unit Owner of Popular Sandwich Franchise