INDUSTRY / Recreation & Entertainment

Recreation & Entertainment Employee Schedule App

You offer a complete experience for fun and entertainment, satisfying your customer’s insatiable need to eat, drink, and be merry. How do you prepare for the sudden thunderstorm that sends everyone running for cover or the unexpected party of 100 that just pulled up outside? Well….there’s an app for that.


HotSchedules employee schedule app enables you to communicate with your entire workforce with one simple message. “Calling all hands, need help in the bar!” Or, “Who wants the day off?” So you can keep your cool, calm, and collected management hat on—no matter what the circumstances are.


From scheduling, to labor management, to training — HotSchedules provides solutions especially for the recreation and entertainment industry.

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Recreation & Entertainment Solutions


HotSchedules began as an online scheduling tool, and today, it’s still the industry’s most downloaded employee scheduling app on iTunes. We help managers create more accurate schedules up to 75% faster, with time-off requests and availabilities built right in. The HotSchedules app makes it easy for employees to access their schedules and communicate with coworkers from their mobile device. And when you’ve nailed the shift swap, we give you tools to reduce overtime, control early clock-ins, and optimize your labor costs.

  • Swap or release shifts with manager approval
  • Get automatic updates to the roster report
  • Generate schedules from a template
  • Track availability and time-off requests
  • Manage certifications with expiration alerts
  • Enforce punctuality by syncing with your POS
  • Send company-wide announcements to all employees
  • Communicate with all or some of your staff anywhere, at anytime
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Time & Attendance

Simplify employee time tracking and manager payroll administration when you integrate your venue’s time and attendance into the best online employee scheduling software.

  • Give your teams more visibility into their punches, so managers can avoid pay disputes
  • Real-time mobile alerts will notify managers if an employee is late to clock in or out. Same goes for missed meals or breaks
  • Reduce labor costs with real-time alerts for meals, breaks, and overtime
  • Reduce the buddy-punching problem with IP address clock in/out enforcement
  • View scheduled vs. actual punch data
  • Flag exceptions for missing breaks, overtime, and more
  • Easily customize rules around long/short shifts to meet your business’s needs
  • Edit locked punches in the rare instance an error is discovered after the fact
  • Access and export clean, pre-formatted files ready to be dropped into popular third-party payroll systems, including ADP, PayChex, Paylocity and PayCor
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Labor Management

Creating and communicating schedules is one component of your operation. Forecasting, labor compliance and putting a standard set of processes in place is where you can really start to see the impact to your labor – both the costs and on employee engagement.

  • Use POS sales and labor data to accurately predict future schedules up to four weeks in advance
  • Generate forecast templates for different sales levels, then use reports to understand what actually happened and continually improve
  • Get visibility into all of your store's scheduling and communication with over 40 reports
  • A weather widget will offer a recommended sales forecast adjustment based on historical sales and inclement weather data
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Training & Development

HotSchedules Train powered by Schoox is a social, eLearning platform that trains your employees the way they want to learn – through video, documentation, and tests that can be taken online or on their phones. Easily convert your restaurant training manuals online and create a culture of continued education, development, and improvement for manager and hourly employees.

  • Create your own branded training academy
  • Leverage 20 free training videos from InnovaLearn
  • Convert your training documents to online courses
  • Upload files, web content, video, SCORM, etc.
  • Reward training with online badges and certificates
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Task & Communication Management

HotSchedules Logbook and Manager’s Red Books give managers and owners the ability to define, assign, and track tasks for the whole darn operation. Log daily shift information in one central location and keep employees on top of their regular tasks so that guests get the same great experience every time.

  • Log daily shift information in the Staff Journal or Store Log
  • Document shift information, maintenance, repairs, and personnel issues
  • Communicate with managers in real-time
  • Track cash and deposits
  • Access and search archived logs
  • Use pre-designed tasks lists based on best practices from over 120,000 brands
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Case Studies

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