Features & Benefits
Employees
Features
- Access employee schedules online, through SMS text message, email or our employee mobile applications for iPhone and BlackBerry.
- Review schedule by in-time, projected out-time, job code or section, station or location (Example: 5:00pm, Server, Sec C)
- Access schedules through our automated English-Spanish phone service 24/7
- Request schedule preferences (i.e. time off/ shifts or days preferred) online or by phone
- Trade or swap shifts with other employees who share your job code (Requires manager approval)
- Instant notification of manager accepted shift changes through SMS text message, email or by phone.
- Review permanent availability set by managers (Example: Always available Tuesdays and Thursdays after 5:30 p.m.)
- Message other employees or managers via the HotSchedules mailbox
- Access active phone lists of employees of the same job code (Permission-based and at manager's discretion)
Benefits
- Increased flexibility of time
- Enhanced communication
- Up-to-date and accurate schedules
- Access to schedules by Web, email, SMS text message or mobile device
Management
Features
- Add, delete and edit employees with ease
- Assign cross-trained employees to multiple schedules, job codes and pay rates
- Assign skill levels
- Assign permissions by roles (Ex: employee, key employee, Asst. Mgr, Manager, GM)
- Review library of self-serve training videos online
- Assign employee availabilities with ease
- Set labor budget for comparison with weekly schedules
- Multiple schedule creation options
- Automated scheduling
- Built in labor rules with up-to-date overtime increases
- Built in labor violations
- Robust reports including daily rosters and weekly schedules
- Labor Proforma (analyze actual vs scheduled hours and dollars)
Benefits
- Reduce time-to-schedule by 75%
- Improved labor savings
- Paperless process in receiving staff requests and schedule changes
- Ease of access to historical schedules, labor costs, staff documentation and shift highlights
- Heightened communication
- Increased employee retention
Regional Managers/Corporate Executives
Features
- Labor and sales forecasting
- Above store reporting including actual vs. forecasted sales variance, schedules and actual vs. schedules labor expense
- Multi-unit login for regional managers
- Corporate preloads and surveys for communication by region, store or job codes
- Quarterly labor management best practice webinars
Benefits
- Standardized labor management system
- Reduction in labor costs
- Increased communication
- Improved employee retention
